David Lynes of Unique IQ explains the benefits of storing business data in the cloud…
Business data needs to be safe, secure and accessible for the relevant employees – especially in fields like home care and security, where sensitive client data is often stored within the company’s internal systems. Paper seems to have completely died out as a storage method nowadays, leaving two options: cloud storage and on-site hard disk drives, usually external.
In the first of a two-part series, we’re looking at which solution is better for businesses, and what the future holds for storing business data – this blog post will be focusing on cloud storage.
The cloud is an extremely flexible storage option whereby data is stored on a remote server, where it can be accessed anytime, anywhere, by anyone who has the relevant login or authentication details. All users are allocated a username and password-protected account so that they can access cloud data, and they can use either a desktop program, a smartphone app or a web browser to access the files.
This is great for businesses that employ a lot of remote employees – giving them access to a centralised system, even while they’re on the go, is a really efficient way to keep them working coherently as a team.
Cloud servers are highly secure. It has the potential to prevent huge headaches for many businesses, because once data is stored within the cloud, it can’t be lost. Even if all company computers have an error that forces them to reboot and lose all of their important files and folders, their cloud data will still be fully accessible from any device, as it’s safely stored away from any on-site drive.
However, no storage solution is perfect. One of the main drawbacks of cloud storage is that they are essentially businesses in themselves – utilising a cloud service means putting all of your important data in the hands of a regular business, which could fail or go bankrupt just like any other. Using a lesser-known cloud service always runs the (admittedly small) risk of having to retrieve all data from a server before it shuts down.
Cloud storage can also hold privacy concerns, and it’s important that managers read the terms and conditions of the service in full before they upload data en masse. Some cloud services may use your data to send you targeted advertisements, and some services may actually indicate that they own any data that is stored on their services. It’s always worth double-checking the small print when signing up to such a service.
In conclusion, cloud storage is highly secure, highly accessible and highly efficient. There are still some issues regarding privacy and securing data against potential business failure, but cloud is emerging as a real contender for one of the most complete data storage solutions currently available for businesses.
To read David’s comparison of cloud storage with hard disk drives, read next week’s blog post. This post originally appeared on David’s IQ Timecard blog.
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