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Date: 09/11/2015 | By: David Lynes

Unless you’ve been living under a rock for the past twenty years, you can’t have missed the developments that have revolutionised the workplace, especially in the time and attendance monitoring sector. Paper timecards and timesheets are now totally obsolete, and automation has fully taken over.

These automated time and attendance systems are inexpensive, but they offer a myriad of benefits to everyone that comes into contact with them – including the clients of many home care and contract cleaning services that utilise such methods.

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BizSmart Select Member, David Lynes of IQTimecard, has a great deal of experience in remote workforce management and time and attendance solutions. In case you need any more convincing about the benefits of these automated methods, he has put together a handy list of advantages that are difficult to ignore.  You can also listen to David’s webinar by 

 

Business Intelligence

In this modern world, we create and store an incredible amount of data every day – we’d be mad not to utilise this data intelligently, to analyse everything from overtime to employee efficiency.

The automated systems create a seamless data flow from your employees straight into your payroll system, giving clear insight into crucial metrics like hours worked, wages earned and even money saved. Management teams can make informed decisions based on real data, rather than gut instincts, improving efficiency and saving funds across the board.

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Better Management

Having access to a centralised dashboard filled with data on employee attendance, pay scales and other crucial information allows for better management of a team. Strategic planning can be conducted more effectively, and it’s easy to call up evidence should any disputes arise.

HR teams will no longer need to spend their day inputting payroll data into systems – they can instead focus on the wellbeing of their staff and concentrate on making the most of the resources they have at hand, for a more streamlined and efficient workplace.FlightSchool#3

 

Cost and Time Savings

Switching to an automated system yields fantastic time and cost savings, both in the short and long-term. Imagine a system that is so efficient, management can approve requests for time off in an instant, rather than having to file them through a manual system that takes forever and a day. Imagine a solution where employees didn’t need to constantly check back with HR about their daily schedule, and could access it via a centralised resource – they can even view their colleague’s work schedules in the spirit of total transparency.

Then there’s the cost of storing all the paper files that used to be so crucial – the time and money saved on archiving could provide better equipment for workers in the field, or even go towards taking on much-needed extra staff.

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Making The Complex Simple

There are numerous complex aspects of time and attendance that can all be addressed by an automated system. How do you calculate the holidays accrued by your part-time staff? How do you ensure that you are complying with the often complex Working Time Regulations, giving staff long enough between shifts to rest?

How can you guarantee that your staff will be paid in line with National Minimum Wage structures, even when taking travel time into account? The answer lies within an automated system, which does all of the legwork and removes the chance of human error from the equation entirely.

What do i do

If you’d like to understand more about time and attendance monitoring systems, listen to David Lynes’s webinar

BizSmart helps business owners of small and medium sized businesses to create value and scale their businesses through sound practical business support by providing- Insight, Clarity and business support with a real determination to help you succeed.  You can access blogs like this and more besides through our free SmartRoom service here

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